Finance & Purchasing2024-02-12T21:31:01+00:00

Finance & Purchasing

The Finance Department is dedicated to delivering high-quality, effective, and precise financial information, with a strong emphasis on meeting the needs of both the organization and the community. With a fiduciary duty to protect the city’s financial assets and manage resources in alignment with the City Commission and City Manager’s objectives, we ensure compliance with relevant regulations and accepted accounting standards. Additionally, the department fulfills its responsibility of offering reliable information to citizens through Utility Billing and Collection services.

Bidding Information

The City of San Juan Purchasing Department regularly posts Request for Proposals (RFP).  Specifications for Bids, Quotes & Proposals may be examined and obtained at the Purchasing Department, 512 S. Nebraska Ave., San Juan Texas 78589, between the hours of 8:30 AM and 4:30 PM.

Vendor Registration

The Purchasing Department maintains a listing of vendors interested in conducting business with the City. The prospective vendors must complete a Vendor Registration Form.  This form allows vendors to supply information about their businesses by indicating categories of products, equipment, and services they provide.  Acceptance and listing, however, it does not guarantee that a vendor will be solicited and invited to bid on the commodities or services it supplies.

Receipt of Bids / Proposals

Bid and Proposal responses must be received by the date and time specified in the document.  It is the bidder’s responsibility to ensure there is sufficient time for the bid or proposal to be received by the due date and time. The Purchasing Department is not responsible for mail delays.  All submittals will be date/time stamped and stored until the opening date.  Bids and proposals will be opened on the date and time specified in the document.  Bid openings are open to the public.

Please note:  The bidder must supply all information required by the bid or proposal document.  Failure to provide the required information may be cause for rejection of the bid or proposal as non-responsive.

Open Bids

Closed Bids

Annual Budget

The City’s fiscal year begins on October 1 and ends on September 30. The City Commission controls the finances of the City through the annual budget. Developed through a rigorous process and adopted via an ordinance, the budget provides appropriations which is the permission to spend public funds. The budget is managed by the City Manager with the assistance of the Finance Director.

Audit & Compliance Reports

The City Charter and the State Local Government Code require an annual audit to be completed, presented, and approved by the City Commission no later than 180 days after the end of each fiscal year. The City’s fiscal year starts October 1 and ends September 30.

Finance Director Lee Roy Gonzales

Leroy Gonzales

Director of Finance

Our mission revolves around providing top-notch financial management. We handle a range of responsibilities, including maintaining accurate financial records, ensuring compliance with laws and accounting standards, and safeguarding the city’s financial assets. Our commitment extends to aligning financial strategies with the goals of the City Commission and City Manager, all while serving the community by delivering reliable Utility Billing and Collection services.

Maria “Lulu” Beltran

Assistant Finance Director

My role involves overseeing financial operations, analyzing budgetary matters, and collaborating with teams to ensure accurate reporting, strategic planning, and fiscal transparency.

Maritza Phillips

Payroll Clerk

My responsibility as payroll clerk is to process employee compensation, maintain accurate records, and ensure timely and accurate disbursement of salaries

Lori Maldonado

Purchasing Agent

My role entails sourcing and procuring goods and services, negotiating contracts, and maintaining records to facilitate the city’s operations while maximizing value and adhering to regulations.

Guadalupe Treviño

Accountant

My responsibility is to focus on auditing financial data, assisting with budget preparation, and providing support to maintain the city’s financial accuracy and compliance

Maria “Lulu” Beltran

Assistant Finance Director

Maritza Phillips

Payroll Clerk

Lori Maldonado

Purchasing Agent

Guadalupe Treviño

Accountant

Aaron Martinez

Accountant

I manage financial transactions, perform reconciliations, and generate reports to ensure accurate financial records and contribute to the city’s fiscal integrity.

Adriana Leal

Accounts Payable

I manage invoices, process payments, and ensure vendors are accurately compensated in compliance with established procedures

Jasmin Ortiz

Administrative Assistant I

I am responsible for managing schedules, organizing financial documents, and providing crucial administrative support to ensure the smooth and efficient operation of the department.

Aaron Martinez

Accountant

Adriana Leal

Accounts Payable

Jasmin Ortiz

Administrative Assistant I

Nereyda Morales

Utility Billing Coordinator

I am tasked with accurately processing and managing utility bills, resolving billing inquiries, and ensuring the timely and precise invoicing of services to clients.

Alma Vasquez

Billing Clerk & Cashier

I handle customer transactions, process utility bills, and provide assistance to customers with billing inquiries to ensure a seamless and efficient financial interaction.

Ismael Carrizales

Cashier

I am responsible for processing payments, managing customer accounts, and addressing inquiries related to utility bills to ensure accurate and efficient financial transactions.

Amanda Cirlos

Cashier

I manage financial transactions, process utility bill payments, and provide customer assistance, ensuring the smooth and accurate handling of billing-related financial activities.

Nereyda Morales

Utility Billing Coordinator

Alma Vasquez

Billing Clerk & Cashier

Ismael Carrizales

Cashier

Amanda Cirlos

Cashier

Title

Go to Top